Surprising fact: organizations using a unified purchasing add-on cut requisition-to-order time from weeks to hours, often trimming procurement cycle costs by 30% or more.
DynaPro is a Business Central–ready e-procurement extension that centralizes requisitioning, sourcing, and purchasing into a single procurement ERP system experience tailored for modern business needs.
Built to fit with existing dynamics 365 business flows, it keeps approvals, budgets, and order lifecycles intact while reducing manual handoffs. The tool consolidates supplier records, price lists, and catalogues so data and documents live together and errors drop.
Operations, finance, and IT gain a consistent platform that improves visibility, compliance, and control across orders and contracts. Procurement leaders can digitize intake, standardize requests, and enable strategic sourcing without disrupting current management practices.
Learn more about how DynaPro brings catalogues, requisitions, and sourcing into Business Central by visiting the DynaPro solution page.
Key Takeaways
- DynaPro centralizes requisitions, sourcing, and purchasing inside Business Central.
- The extension reduces manual work and speeds order cycles dramatically.
- Suppliers, price lists, and catalogues are kept in one place for cleaner data.
- The platform aligns with existing dynamics 365 security and approval flows.
- Teams gain better visibility, control, and fewer errors across purchasing.
Why DynaPro Supercharges Procurement in Microsoft Dynamics 365 Business Central
With DynaPro, teams can start, approve, and complete buys without leaving Business Central. The extension unifies requisitioning, strategic sourcing, and automated purchasing so cycle times shrink and collaboration improves.
Business Central provides the familiar foundation. DynaPro builds on that foundation to centralize vendors, price lists, and catalogues. This keeps supplier and product data in one place and reduces duplicate entry.
All-in-one requisitioning, strategic sourcing, and automated purchasing
The all-in-one design standardizes intake and sourcing events. Approvals run faster thanks to configurable workflows and role-based controls. Buyers focus on value instead of admin work.
Seamless extension built for Business Central to centralize suppliers, catalogues, and data
Centralized vendor records and catalogue data feed accurate pricing into requisitions and orders. That lowers rework and improves forecasting, supplier negotiations, and risk management.
- Consolidated data: vendors, catalogues, and price lists in one pane of glass.
- Automation: faster approvals and downstream order steps.
- Governance: audit trails and spend controls aligned to business rules.
Learn how to streamline procurement in Dynamics 365 and keep purchasing, management, and finance working from the same source of truth.
e-procurement, Dynamics 365 BC, procurement ERP system
DynaPro embeds guided buying directly into Business Central so teams can raise a purchase request and create an order without leaving the main application. This guided request-to-order flow speeds purchase decisions and reduces manual steps.
Because purchase details and order records live in one single system of record, duplicate entry and sync mismatches drop. Users move from request to approval to order creation with clear management checkpoints to enforce policy and controls.
Centralized catalogues and vendor data ensure item details, pricing, and cost codes apply to each purchase and order. Dashboards inside Business Central give visibility into orders and purchase status so stakeholders get proactive updates.
- Faster cycle times: guided requests create purchase orders quickly.
- Cleaner data: a single record reduces errors and reconciliation work.
- Better control: configurable workflows let procurement teams match category nuance while keeping governance consistent.
“Embedding buying into the core application removes friction between intent and execution, improving control and financial accuracy.”
| Metric | Legacy Process | Business Central + DynaPro |
| Requisition-to-order time | Weeks | Hours |
| Data entry errors | High | Low |
| Order visibility | Limited | Real-time dashboards |
Learn how these changes affect total cost and digital transformation on the cost page: Business Central transformation costs.
Ten Procurement Challenges DynaPro Solves Inside Business Central
Many organizations face slow buying cycles caused by manual requisitions and scattered approvals. DynaPro unifies requisitioning, sourcing, and automated purchasing so teams fix these issues inside Business Central without adding disconnected tools.
Manual requisitions slow cycle times — streamline with guided requisitioning in PRs
Guided requisitioning prompts users for categories, attachments, and required fields. That lowers manual data entry and speeds each purchase toward an approved order.
Disconnected vendor catalogues — use Punchout and External Catalogs
Punchout and external catalogues keep vendor pricing and product codes current. Accurate item data flows into purchase orders and reduces off-contract spend.
Data entry errors in purchase orders — auto-create orders with mapped categories
Category mapping and cXML messages standardize how purchase orders are built. Taxes, freight, and accounting dimensions apply correctly, cutting rework.
| Challenge | Legacy State | DynaPro Result |
| Requisition time | Weeks, manual | Hours, guided requisitions |
| Invoice matching | High exceptions | Automated three-way match |
| Vendor data | Scattered catalogues | Consolidated vendor catalogues |
For teams focused on manufacturing and distribution, learn how this maps into daily operations: manufacturing & distribution.
How DynaPro Integrates with Business Central to Optimize Purchasing
Set up vendor accounts and mapped categories first to ensure accurate posting and faster order creation. Align vendor and accounts setup so each vendor has mapped procurement categories. This ensures correct posting groups, payment settings, and approval paths for every purchase.
Vendor setup and procurement categories aligned to purchasing process
Map procurement categories to vendor records. When users create purchase requests, the right taxes, dimensions, and controls apply automatically. That reduces manual coding and speeds approvals.
cXML-based PunchOut configuration for External Catalogs and order flow
Configure cXML with the vendor’s PunchOut link and validate the electronic document format. Link the vendor to an External Catalog name and description to enable secure shopping and return of accurate line-level data into requisitions.
From shopping cart to purchase requisition lines to approved purchase orders
Buyers use the External Catalog button to shop a vendor site. Items return with exact product codes, descriptions, and pricing into purchase requisition lines. Those lines flow into approved purchase orders without re-keying.
- Governance: category mapping enforces approval rules and budget checks.
- Audit trail: catalog versions, PR/PO revisions, goods receipt, and invoice history stay linked for review.
- Accuracy: three-way checks reconcile goods, receipt, and invoice to reduce exceptions.
| Step | Action | Result |
| Vendor setup | Map accounts and categories | Correct posting and payment settings |
| PunchOut | Embed vendor PunchOut link in cXML | Accurate cart data returns to PR lines |
| Order flow | Convert PR to purchase order | Approved orders with consistent item and pricing data |
For details on deployment and to align purchasing management with your finance teams, review our Business Central implementation plans.
Conclusion
By unifying requisitioning, sourcing, and purchase automation, DynaPro shortens cycle times and lowers costs.
Business Central provides the unified platform and DynaPro extends it with end-to-end purchasing and management capabilities that cut risk and improve governance. Standardized workflows streamline each purchase, order approval, receipt, and invoice step for clearer audit trails.
Teams see measurable gains: less rework, fewer exceptions, better on-time payment, and stronger cash flow through early coding and enforced payment terms tied to accounts payable. Leaders gain reliable insight across vendors, orders, invoices, spend analysis, and inventory levels to drive smarter negotiations.
Operate in one consistent system to reduce integrations and speed time-to-value for Dynamics 365 teams. To explore fit and savings, schedule a briefing or view our guide to the best procurement software and see how DynaPro scales with growth.
Dynamics Business Solutions (DBS) is certified Microsoft Dynamics partner in UAE, we take pride in our ability to develop and deploy the right business solution that matches global client’s requirements. DBS has developed in-house state of the art solutions for HR and Payroll, Dynamo and DynaPay on top of Microsoft Dynamics 365 FO and Business Central respectively. These solutions are catering the all business needs of HR and Payroll departments. We provide best services and support to our clients.
To know more, speak to our expert at Dubai: +971 4 447 5525 Jeddah: +966 508162072 or inbox us your query at info@dynamics.ae OR visit www.dynamics.ae
FAQ
What common purchasing problems does DynaPro solve inside Microsoft Dynamics 365 Business Central?
DynaPro addresses slow requisition cycles, disconnected vendor catalogs, data entry errors on purchase orders, approval bottlenecks, limited spend visibility, invoice and receipt mismatches, complex supplier management, inventory misalignment, cash flow uncertainty, and mobile purchasing gaps by extending Business Central with guided requisitioning, centralized catalogs, automated PO creation, configurable workflows, spend analysis, three-way invoice matching, vendor management, inventory-driven purchasing, payment-term controls, and mobile approvals.
How does DynaPro streamline the requisition-to-purchase process?
The solution provides an all-in-one requisitioning experience that converts shopping carts into purchase requisition lines and then into approved purchase orders. It maps categories and vendor data to reduce manual entry, applies configurable approval workflows to speed decisions, and records every step in Business Central to maintain audit trails and accurate data flow.
Can DynaPro integrate external supplier catalogues and Punchout catalogues?
Yes. DynaPro supports cXML-based Punchout and external catalogue connections so users can shop supplier catalogues with live pricing and product data. Orders created from those catalogues sync back into Business Central, preserving item details, quantities, and pricing without duplicate manual input.
How does the solution reduce invoice and receipt mismatches?
DynaPro automates three-way matching between invoices, purchase orders, and goods receipts. The matching rules validate quantities, unit costs, and taxes. Exceptions route into configurable workflows for review, which reduces payment delays and prevents duplicate or incorrect payments through accounts payable integration.
What approval and workflow capabilities are available?
Approval workflows are fully configurable by department, amount, or category. You can create multi-level approvals, conditional routing, and escalation paths that run inside Business Central. Mobile approval notifications let managers act quickly to avoid procurement bottlenecks and keep purchasing on schedule.
How does DynaPro improve spend visibility and purchasing management?
The solution centralizes suppliers, catalogues, and purchasing data in Business Central to enable spend analysis, supplier performance tracking, and budget controls. Dashboards and reports highlight top vendors, categories, and off-contract spend so procurement teams can enforce policies and negotiate better terms.
Will supplier setup and payment terms be managed in Business Central?
Yes. Vendor accounts, procurement categories, and payment terms remain managed inside Business Central and align with DynaPro purchasing flows. This ensures consistent vendor master data, accurate invoice processing, and seamless accounts payable integration for payment scheduling and cash flow control.
How does DynaPro help align inventory levels with purchasing needs?
The tool ties purchasing to inventory and item catalogues so reorder suggestions and purchase quantities reflect current stock, demand, and lead times. This reduces stockouts and excess inventory by automating purchase triggers and embedding inventory logic into requisition and PO creation.
Is mobile purchasing and approval supported?
Yes. DynaPro enables on-the-go requisitioning and approvals via a mobile interface. Approvers receive notifications, review order details, and approve or reject requests from their devices, which speeds cycle times and supports remote teams.
How does automation cut procurement costs and protect cash flow?
Automation reduces manual data entry, lowers invoice errors, enforces approval limits, and ensures payment terms are applied consistently. These controls reduce maverick spending, improve supplier discounts, and give finance teams predictable payables, improving short-term cash flow and long-term cost management.
